Airbnb in Portugal: Fully Automate Guest Registration with Scheduled Messages

Many Airbnb hosts in Portugal spend time after every booking collecting passport details, typing them up and submitting them to SIBA. Yet the whole process can be almost fully automated.

Step 1: Create a scheduled message in Airbnb

Airbnb offers scheduled messages in the messaging section. Create one that is sent automatically, for example three days before arrival. Booking.com offers a similar feature with message templates and automated messages.

Step 2: Add your check-in link

Add a personal check-in link to the message. The guest opens it on their phone, scans their passport or types in their details, and that is it. A template:

Hello! In Portugal we are legally required to report all guests to the authorities (AIMA). Please fill in this short form before arrival (takes 1 minute, passport scan available): [YOUR CHECK-IN LINK]. Thank you and safe travels!

Step 3: QR code as a backup

Not every guest reads messages before arrival. Put up a QR code in the property, next to the door or in the welcome folder. Anyone who forgot can do it on site in a minute.

What happens next?

Once the guest submits, the software checks automatically whether a report is needed. Portuguese citizens and residents of Portugal do not need to be reported. Everyone else is submitted to AIMA within the deadline.

Why not just use Airbnb data?

Airbnb and Booking do not share guest names or passport data with external systems, so automatic reporting straight from the booking is impossible. The guest has to enter their own details, which is exactly what the check-in link is for.

Conclusion

With one scheduled message and a QR code you never have to chase passport details again. CheckinSimple provides the link, the QR code and automatic AIMA reporting in one. Try it free for two months, no credit card required.